Executive Assistant to the CEO Job at Neon Flux, Miami, FL

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  • Neon Flux
  • Miami, FL

Job Description

Job Title: Executive Assistant to the CEO
Location: On-Site | Magic City Innovation District, Miami, FL
Compensation: $80,000–$100,000 Base + Performance Bonus (Tied to CEO Bonus)
Schedule: Monday–Friday (Availability 7 Days a Week for Urgent Needs)

About the Role

We are hiring a world-class Executive Assistant to support the CEO of multiple companies — including a high-growth SaaS platform and a nationally recognized marketing agency headquartered in Miami. This is a fast-paced, executive-level position with exposure to global brands, billion-dollar clients, and top-tier events.

This is a full-time, on-site role at our Magic City warehouse office. You will serve as the CEO’s right hand, overseeing daily priorities, internal operations, and high-profile client interactions. Polished communication, high energy, and absolute discretion are non-negotiable.

Ideal Candidate Profile

This role is an excellent fit for someone with a background in luxury hospitality, event management, or private client services who is looking to transition into a high-performance business environment. If you’re used to long hours, high expectations, and delivering excellence with poise — you’ll thrive in this role.

Key Responsibilities

Executive & Administrative Support

  • Manage CEO’s to-do list, calendar, and daily priorities

  • Draft and send professional communications on behalf of the CEO

  • Coordinate meetings with clients, vendors, and internal teams

  • Ensure action items are followed through across departments


Office Operations

  • Serve as executive receptionist for all visitors and VIP clients

  • Handle mail scanning and routing to appropriate teams

  • Maintain and reorder office, kitchen, and cleaning supplies

  • Oversee maintenance vendors, tech staff, and general office upkeep


Hospitality & Event Logistics

  • Coordinate catering, travel, and hospitality for visiting clients and employees

  • Support execution of major brand events (e.g. TikTok, CPG brand activations)

  • Run occasional local errands (requires reliable personal vehicle)


Productivity & Workflow Optimization

  • Use internal tools (e.g., ChatGPT, Notion, Slack, Google Workspace)

  • Keep digital records, SOPs, and trackers organized and updated

  • Proactively identify ways to streamline executive operations

Qualifications

  • 5+ years experience supporting C-level executives or equivalent

  • Experience in hospitality, luxury service, or concierge environments is highly valued

  • Exceptional written and verbal English — grammar, tone, and professionalism must be flawless

  • Strong tech fluency and ability to learn new systems quickly

  • Must have a reliable vehicle and valid driver’s license

  • Must dress professionally every day and maintain executive presence

  • Willing to work long hours and be available 7 days a week for urgent matters

  • Must live in Miami and be able to work in-office 5 days per week

Disqualifiers — Do Not Apply If You:

  • Lack executive assistant or high-end service industry experience

  • Are looking for remote, hybrid, or flexible scheduling

  • Are not available beyond standard business hours when needed

  • Cannot communicate fluently and professionally in English

  • Are uncomfortable interfacing with high-profile individuals and public figures

  • Do not live in Miami or have reliable transportation

What We Offer

  • Competitive base salary: $80,000–$100,000 based on experience with room to grow

  • Bonus structure tied to CEO’s performance

  • Health insurance and full benefits package

  • Quarterly wellness reimbursement (fitness, therapy, meditation, etc.)

  • Exposure to major brands and business leaders across tech, beauty, and CPG

  • Long-term growth potential within the CEO’s business portfolio

  • Daily mentorship and proximity to executive decision-making


How to Apply

Submit your resume and a brief cover letter including:

  • Your most relevant EA or hospitality experience and how it would relate

  • A real example where you successfully anticipated a leader’s needs

  • Why you're uniquely qualified to support a fast-paced, high-stakes CEO role

  • A professional photo of yourself in business attire

Requirements

Location

  • Must live in Miami, FL and be available to work on-site 5 days per week at our Magic City office

Experience

  • Minimum 5 years supporting C-level executives or equivalent high-performance operational roles
  • Experience in luxury hospitality, concierge, or event production is strongly preferred

Communication Skills

  • Fluent in English — both spoken and written
  • Must demonstrate perfect grammar, spelling, and business tone in communications

Professional Presence

  • Must dress professionally and present executive-level polish every day
  • Comfortable representing the CEO to VIPs, celebrities, and global clients

Availability & Work Ethic

  • Willing to work long hours as needed
  • Available 7 days a week by phone/text for urgent matters
  • Strong follow-through and independent execution

Tech Fluency

  • Proficient with digital tools such as:
    • ChatGPT
    • Slack
    • Google Workspace
    • Calendar & productivity software

  • Quick to learn and adapt to new platforms

Transportation

  • Must have a reliable personal vehicle
  • Must hold a valid driver’s license
  • Comfortable running errands or coordinating off-site logistics

Cultural & Role Fit

  • Thrives in high-pressure , fast-paced environments
  • Capable of managing sensitive and high-profile relationships with discretion
  • Energetic, self-motivated, and proactive

Benefits

Benefits Overview

Competitive Compensation

  • Base salary commensurate with experience
  • Performance-based bonus tied directly to the CEO’s success

Health & Wellness Support

  • Full health insurance coverage, including medical, dental, and vision
  • Quarterly wellness reimbursement for mental health, fitness, recovery, or other personal wellness services

Professional Development & Growth

  • Direct mentorship from a high-performing CEO across multiple businesses
  • Exposure to industry-leading brands, global influencers, and high-level dealmaking
  • Opportunities to grow into senior operations, executive management, or Chief of Staff roles

Dynamic Work Environment

  • On-site presence in a high-energy, design-forward office in Miami’s Magic City Innovation District
  • Front-facing involvement with clients, brand partners, and strategic collaborators
  • Fast-paced culture that values ownership, execution, and excellence

Brand & Industry Access

  • Work directly with iconic global brands and high-profile public figures
  • Build connections across marketing, SaaS, entertainment, and consumer products sectors

Lifestyle & Culture Perks

  • Curated hospitality experiences for internal events and client visits
  • Executive team dinners, brand activations, and influencer-hosted gatherings

Job Tags

Full time, Local area, Immediate start, Remote job, Flexible hours, Monday to Friday,

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