Job Description

Maintains office services by organizing office operations and procedures; designing filing systems, and monitoring clerical functions

• Manages the reception area to ensure telephone, mail and email communications internally and externally to maintain professional image. 
• Manages Vision, EMR- for orders, patient information, EMR/PM- viewing at who is scheduled, sign-on for different insurance sites.
• Ensures update to date list of insurance carriers that require authorization, time frame and requirements.
• Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs.
• Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting, and distributing mail, and preparing documents.
• Oversees petty cash fund.
• Maintains inventory of office supplies; orders new supplies as needed.
• Maintains office files; implements an efficient system for other staff to access files and records.
• Performs other related duties as assigned

• Oversees the daily work activities of the office.
• May handle or assist with discipline and termination of employees in accordance with company policy

• High school diploma or GED required, associate's degree in office administration or related field preferred.
• At least three years of administrative and clerical experience required.

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.
• Extensive knowledge of office management procedures.
• Excellent time management skills with a proven ability to meet deadlines.

• Required to sit for long periods.
• Must be able to communicate with or without reasonable accommodations – speak and hear.
• Able to use both hands to finger, handle, or feel, and reach with hands and arms. 
• Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. 
• Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus

An Equal Opportunity Employer

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.

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