Senior Administrative Assistant (SF Office)
The Opportunity: Senior Administrative Team Assistant
Our client, a global investment firm is seeking a sharp, proactive, and professional Senior Administrative Team Assistant to join our team. This position will handle core administrative assistant duties for the team in San Francisco. Maintaining confidentiality, effectively multi-tasking, being detail-oriented, and having a strong work ethic are imperative to success. This role reports into the Senior Executive Assistant.
Principal Responsibilities:
• Provide administrative support for two SVP’s and help with the team when needed, mostly with social events and team meetings.
• Manage multiple complex, changing, high-volume calendars across multiple time-zones.
• Proactively and strategically coordinate internal and external meetings, team events, and meeting materials.
• Update and maintain entries in Salesforce and other systems.
• Process expense reports.
• Provide additional administrative and team project support as needed.
Qualifications:
• 3+ years of administrative experience supporting multiple individuals
• Able to work effectively and adapt quickly in an entrepreneurial, ever-changing environment
• Able to work collaboratively in a multi-support team model
• Highly organized, thorough attention to detail, superior communication skills
• Strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines in a high-pressure environment
• Positive attitude, desire to learn, willing to go above and beyond to get the job done
• Highly motivated, self-driven, able to think independently and provide creative solutions
• Strong integrity, confidence, emotional intelligence, and ability to diplomatically navigate complex situations
• Experience with Outlook is preferred
• Experience with CRM platforms such as Salesforce a plus
• CA notary a plus
Location: Applicants are expected to work onsite in our San Francisco office in accordance with our hybrid working policy. San Francisco, CA
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