Job Description
Job Title: IT Budget Analyst
Locations: Onsite Long Beach, CA - Onsite
Job Type: Contract
Candidate must already be local, have excellent communication skills and must have MUNIS.
Seeking an Assistant. IT Budget Analyst/Coordinator for a long term contract role, located in Long Beach, CA
Detailed Position Summary
The Information Management (IM) Division is seeking the assistance of an Assistant IT Budget Analyst/Coordinator. Under limited supervision, provide administrative assistance, analysis and IT task coordination for the Information Management Division. There may be complex daily assignments issued by supervising staff. This position requires in-depth knowledge of the Microsoft office suite (such as Word, Excel, PowerPoint); and strong communication (including business writing), organization and analytical skills. In addition, this individual must be able to work well under pressure and handle a variety of tasks.
Task, Essential Duties and Responsibilities include the following. Other duties may be assigned.
* Reviews and processes invoices for payment for submittal to accounting.
* Advises inquiring vendors regarding status of payment for invoices and check date information.
* Creates and maintain spreadsheets tracking vendor and contract costs against budget and
authorized spend.
* Assist with Division procurements.
* Maintain and update financial vendor remittance information with City Finance Department.
* Creates and tracks purchase orders and tracks invoices.
* Works with administrative staff to create drafts of cover memos for review and approval.
* Provides back up administrative support to CIO as needed.
* Interacts with various Division, City Departments, vendors and prospective IT vendors.
* Gathers and analyzes data as needed to perform administrative support in preparation of special
reports for the Division.
* Uses City"s financial systems such as MUNIS and Simpler reports.
* Independently composes memos for routing and signatures.
* Works collaboratively with internal IM functions and external Divisions, vendors, and other key
stakeholders across all Divisions.
* Organizes, maintain and updates electronic files, documents and records.
Education, Skills & Desirable Certification(s)
Skills
* Demonstrated knowledge of personal computers and applications such as Microsoft Office and other
related software.
* Attention to detail and able to effectively navigate a high pace environment.
* Excellent verbal and written communication skills
* Ability to organize and plan so workflow is managed efficiently and accurately; must be able take
initiative and exercise sound independent judgment
* Ability to effectively manage numerous diverse projects and priorities simultaneously.
* Ability to establish, build and maintain effective customer-focused working relationships with Port
employees, managers, consultants, vendors, contractors, and others encountered in the course of
performing work
Education
* Four-year college degree with major in business administration, public administration, finance,
communication, or a related business or technical field. Additional experience offering specific and
substantial preparation for the duties of the position may be substituted for the required education on
a year-for-year basis
Desirable Certification(s)
* Information Technology Infrastructure Library (ITIL) foundational certification.
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